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info@ts.thuthukani.com
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Privacy Policy

    Home Privacy Policy

    Thuthukani Technology Solutions – Privacy Notice

    This privacy notice provides details of the personal information we collect from you, what we do with it, how you might access it and who it might be shared with.

    Our Organisation

    Thuthukani Technology Solutions

    Co-Work at Midstream, Midlands Office Park West Mount Quray Road, Midstream

    1692

    South Africa

    Mobile: +27120210103

    Telephone: +27120210103

    Organisation email: info@ts.thuthukani.com

    What we do with your personal information

    We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification for doing so.

    From our Beneficiaries, we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..

    Processing purposeLawful basisRetention period  
    Provident FundS11 – To conclude or perform a contract to which the data subject is partyUntil no longer needed for purposes of proof  

    From our Service Providers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..

    Processing purposeLawful basisRetention period  
    Site management and security  S11 – To conclude or perform a contract to which the data subject is partyUntil contract completed
    Travel and events management  S11 – To conclude or perform a contract to which the data subject is party  Until contract completed
    Legal advice and representation  S11 – To conclude or perform a contract to which the data subject is party  Until contract completed
    Employee recruitmentS11 – To conclude or perform a contract to which the data subject is party  Until contract completed
    Rental servicesS11 – To conclude or perform a contract to which the data subject is party  Until contract completed
    Layered Voice AnalysisS11 – We have the data subject’s consentUntil consent withdrawn
    Employee monitoringS11 – We have the data subject’s consentUntil consent withdrawn
    CSI MonitoringS11 – To conclude or perform a contract to which the data subject is party  Until contract completed


    From our Suppliers we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..

    Processing purposeLawful basisRetention period  
    Auditing and taxation services  S11 – For the proper performance of a public law duty by a public bodyUntil tax or other legal retention period expires

    From our Customers / Clients we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..

    Processing purposeLawful basisRetention period  
    Customer sales, service and support  S11 – To conclude or perform a contract to which the data subject is party
    Until no longer needed for purposes of proof  

    From our Prospective Employees we collect, use and retain personal information for the following purposes and periods, with the applicable lawful basis..

    Processing purposeLawful basisRetention period  
    Employee recruitmentEmployee recruitmentUpon conclusion of the service, event or promotion

    What personal information do we collect?

    We only collect the minimum amount of information that is relevant to the purpose. If you interact with us on the internet, the personal information we collect depends on whether you just visit our website or, use our services. If you visit our website, your browser transmits some data automatically, such as your browsing times, the data transmitted and your IP address.

    If you use our services, personal information is required to fulfill the requirements of that service.

    Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.

    • Online identifier
    • Physical address
    • Identification Number
    • Telephone number
    • Confidential Correspondence
    • Employment history
    • Email address
    • Location information
    • Name, together with other identifying information
    • Personal opinions, views  or  preferences
    • Education history
    • Financial & banking details

    Special personal information could be about your health, your racial or ethnic origin, your trade union membership etc. We collect the following special personal information, under the appropriate lawful basis.:

    • Criminal behaviour – allegations

    S33 – We comply with provisions concerning a data subject’s criminal behaviour or biometric information

    • Health or sex life

    S32 – We comply with provisions concerning a data subject’s health or sex life

    • Race or ethnic origin

    S29 – We comply with provisions concerning a data subject’s race or ethnic origin

    • Biometric information

    S33 – We comply with provisions concerning a data subject’s criminal behaviour or biometric information

    Who might we share your personal information with?

    To maintain and improve our services, your personal information may need to be shared with or disclosed to our service providers, other organisations such as ours or, in some cases, public or legal authorities.

    We transfer personal information to the following organisations and countries:

    Data subject typeOrganization nameTypeCountry
    BeneficiariesBox.comOperatorUnited States
    BeneficiariesFunds at work Umbrella Fund MomentumOperatorSouth Africa
    BeneficiariesSouth African Revenue Services – SARSResponsible PartySouth Africa
    Service ProvidersAccomodationResponsible PartySouth Africa
    Service ProvidersAirlineResponsible PartySouth Africa
    Service ProvidersBox.comOperatorUnited States
    Service ProvidersCar Hire             Responsible PartySouth Africa
    Service ProvidersCo-Work@Midstream (Pty) LtdOperatorSouth Africa
    Service ProvidersMonday.comOperatorUnited States
    Service ProvidersMoore StephensOperatorSouth Africa
    Service ProvidersNEOC (Pty) LtdOperatorSouth Africa
    Service ProvidersSouth African Revenue Services – SARSResponsible PartySouth Africa
    Service ProvidersXTND (Pty) LtdOperatorSouth Africa
    SuppliersBox.comOperatorUnited States
    SuppliersMoore StephensOperatorSouth Africa
    SuppliersSage CloudOperatorSouth Africa
    SuppliersVIP SageOperatorSouth Africa
    Customers / ClientsBox.comOperatorUnited States
    Customers / ClientsMailchimpOperatorSouth Africa
    Customers / ClientsMonday.comOperatorUnited States
    Customers / ClientsMoore StephensOperatorSouth Africa
    Customers / ClientsSage CloudOperatorSouth Africa
    Customers / ClientsSouth African Revenue Services – SARSResponsible PartySouth Africa
    Prospective EmployeesBox.comOperatorUnited States

    If we transfer your personal information outside of South Africa, we apply the necessary safeguards which include, confirming whether the receiving country has the proper data protection law, ensuring that there is a binding agreement between parties or, if the transfer is internal to our organisation, commitment to binding corporate rules. Details of these safeguards may be obtained by contacting us directly.

    How do we look after personal information?

    We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.

    How can you access your personal information?

    You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely.

    If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above

    Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider.

    Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.

    Our Information Officer

    Belinda Charlton

    belinda.charlton@ts.thuthukani.com

    Telephone: +0120210103

    You have the right to lodge a complaint with the SA Information Regulator. See the Information Regulator contact details below.

    The SA Information Regulator

    The Information Regulator (South Africa)

    PO Box 31533

    Braamfontein

    27 Stiemens St

    Braamfontein

    2017

    POPIA complaints

    POPIAComplaints@inforegulator.org.za

    PAIA complaints

    PAIAComplaints@inforegulator.org.za

    Copyright 2022 Thuthukani - All Rights Reserved
    • Home
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      • Cybersecurity Warranty
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      • IMMUNE Technology Strategy
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      • Zero Trust Video
      • Our Blog | Read Our Articles
      • Must Read | Cyber Insurance vs. Cyber Warranty. How do they differ?
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